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For suppliers

Place a tender bid

For suppliers

Bids are entered on the Submit Bids tab inside a tender. You can use the web form to bid one location at a time, or upload a filled Excel template to bid across many locations at once.

Before you start

Accept the invitation first — the bid flow won't open until you do (see Respond to a tender invitation).

Web Bid Submission

  1. Open the tender, go to Submit Bids, and click Start Web Bid.
  2. Supply Conditions — payment terms, invoice cycle, bank guarantees, and supply notes. These apply to every location by default. Tick Save as default to reuse them next time, then click Save & Continue.
  3. Locations — each row has a Place Bid button (or Edit Bid once one exists).
  4. Fill in the bid form for that location.
  5. Click Save & Return to Locations, or Save & Create Another Offer to add a second offer at the same location.
  6. When all locations are done, the footer reads Submit N bids. Click it, then confirm with Submit Bids. The airline can only see your bids after this final step.

Index averaging period

For index-linked offers (Argus or Platts), the averaging period is set per offer on the bid form, not in tender-wide settings. After picking the index in the Pricing section:

  • Index Averaging Method — how the index is averaged (e.g. monthly mean, half-month).
  • Index Averaging Offset — which calendar window the average is taken from relative to the delivery month.

Both selectors live in the index card next to Index Provider, Index Code, and Index Bate. Each offer can use its own combination, so you can quote the same location with different averaging structures if needed.

Bulk Upload (Excel)

Best for tenders with many locations.

  1. On Submit Bids, click Start Bulk Upload.
  2. Click Download Template on the Excel Bid Template card. It's pre-filled with the tender's locations and fields.
  3. Fill in the bids offline. Each row is one location.
  4. Click Upload Template in the footer, then drop the file on the upload zone (or browse to it).
  5. Resolve any validation issues the platform flags (currency or unit mismatches, missing fields).
  6. Click Submit Bids on the final step to send them to the airline.

See Export tender details for the airline-side export of the same data once bids are in.